Senior Office Manager

Position Overview:

The Sr. Office Manager will play a pivotal role in supporting the Chief Market Development Officer by handling a wide range of administrative and operational tasks. The ideal candidate will be proactive, organized, and capable of ensuring the smooth and efficient functioning of the legal office. This role includes preparing periodic reports, maintaining departmental records, coordinating with internal stakeholders, and supporting Chief in administrative duties.

Key Responsibilities:

• Provide daily administrative support to the Chief Market Development Officer.

• Manage and organize the department’s calendar, meetings, and appointments. 

• Coordinate internal and external communications, including drafting and formatting correspondence. 

• Prepare agendas, take meeting minutes, and follow up on action items.

• Maintain and update the archiving systems. 

• Track and manage department deadlines and key dates. 

• Prepare weekly and monthly reports summarizing departmental activities, progress, and requests from business lines. 

• Assist in budget tracking, invoicing, and processing fees or vendor payments in coordination with the finance team. 

• Create, prepare and edit documents, correspondences, and memorandums.  

• Facilitate communication and follow-up with other departments.

• Ensure the department’s records are up to date and compliant with internal policies and procedures.

Qualifications:

• Experience: Minimum 6 years of experience in an executive assistant role.

• Language: Fluency in both Arabic and English (written and spoken).

• Technical Skills: Proficient in MS Office Suite (especially Excel, Word, PowerPoint); familiarity with document management systems and databases. 

• Excellent knowledge of written and spoken English.
• Ability to use Microsoft office applications.
• Communication skills.